Leave management becomes difficult when balances are stored in one place, approvals happen in chat, and the final record is updated later. A clear system defines leave types, eligibility, approval roles, holidays, and the source of truth for balances.
Keep the experience simple for employees and transparent for managers. The system should show pending requests, approved dates, rejected reasons, and an audit trail without exposing information to people who do not need it.
Once the operating flow is clear, use real activity to decide which steps are worth automating. Agree on the basic definitions for items, people, locations, statuses, and adjustment reasons before testing a small set of real transactions. Clear permissions, audit history, and exception handling usually help daily operations more than adding features alone.